For Tax Professionals: Compare Your Document Management Options

June 26, 2020

For tax and accounting professionals, your document management tool is the final piece of the puzzle to streamline your day while working with various clients. A good document management tool will merge seamlessly with your other tax or accounting software and ensure you are on top of all things client management, all while being paperless.

The Rapidly platform offers integrations with various document management tools, and we want to share that expertise to help you make the right decision for your practice.

Key considerations for your document management tool include:


  • Annual Base Pricing

  • Number of Users

  • Storage Space

Storage Features

  • Maximum File Size

  • Folder Organization

  • Commenting

  • File Sharing

  • File Transfers

  • File Requests

  • File Scans

  • File Locking

  • Search Feature

  • Client Portal

  • Mobile App

  • Integrations

Document Security

  • 2-Factor Authentication

  • Encryption

  • Remote Device Wipe

  • File Recovery

  • Watermarking

Keep reading for a more in-depth comparison of our top picks for document management tools: 

Document Management Software Comparison Chart

Dropbox Business Highlights

Dropbox is a multifunctional solution that will allow you and your team to send, receive, and request documents from your clients with just a few clicks, no account required for your clients. Dropbox boasts an impressive 300,000 possible integrations with nearly any kind of business software. This is an all-around winner in terms of storage features vs. price value.

ShareFile by Citrix Highlights

If you are looking for an all-in-one solution that will offer everything you need in a document storage solution and more, ShareFile is perfect for your accounting practice. Client portals and email integrations will keep your team organized and unified in the eyes of your clients.

Google Drive Highlights

If you already use GSuite products, such as Gmail, for your business, Google Drive can be a handy add-on to your existing workflow. If your priority is simplicity, it is easy to share Drive folders with other users in your Google account, to add email attachments to your Drive, or to attach Drive files into your emails.

NetClient CS by Thomas Reuters Highlights

NetClient CS is ideal for any accountancy firm that handles a high volume of clients, each needing their own segmented Client Portal. The Client Portal feature helps you to organize each client’s documents and requests in an encrypted and secure environment.

Accellion Highlights

Accellion is an amazing document storage tool for the accounting professional whose primary concern is security for their client’s documents and Personally Identifiable Information (PII). Accellion’s main selling point is their emphasis on legal compliance for financial service professionals, lawyers, government officials, and medical professionals. Highlights

For a no-fuss solution that simply allows you to send and receive client document requests, is a great starting point. This document solution promises to take your PBC (Provided By Client) list and turn it into an automated workflow. This helps you save time while collecting documents for complicated audits and returns.

With these considerations in mind, the Rapidly team hopes you will pick the best document management tool for your needs, to increase organization, reduce paper, simplify operations, and propel your productivity.

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